Contracts Administrator
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Contracts Administrator
Location: Whyteleafe
Salary: £30,000 per year
Hours: Monday to Friday, 40 hours per week 8:30-5:30
Benefits: On-site parking
We are looking for an organised and proactive Contracts Administrator to join our clients growing team based in Whyteleafe.
This is an excellent opportunity for a Contracts Administrator with experience in the HVAC industry, although candidates from a construction or building services background will also be considered.
Key Responsibilities
Planned Maintenance Works
- Organising engineers to carry out planned maintenance works
- Ordering filters, belts, and required materials in advance
- Arranging site access for engineers and issuing RAMS documentation
- Updating site asset lists from engineers’ worksheets
- Preparing quotations for remedial works identified during maintenance visits
Reactive Works
- Assisting with organising engineers for reactive call-outs
- Arranging site access and issuing RAMS documentation
- Preparing quotations for remedial works following engineer reports
- Ordering parts and materials as required
Cost Control & Administration
- Maintaining job costings using Excel spreadsheets
- Preparing end-of-month valuations
- Assisting with contract valuations
- Preparing invoices using Xero
Candidate Requirements
- Previous administration experience within HVAC, building services, facilities management, or construction preferred
- Strong organisational and communication skills
- Good working knowledge of Microsoft Excel
- Experience using Xero would be advantageous
- Ability to manage multiple tasks and prioritise workload effectively
- Professional and reliable approach to work
We are seeking a motivated Contracts Administrator who can work efficiently in a busy office environment and support the smooth running of contracts and maintenance operations.
What We Offer
- Competitive salary of £30,000
- Monday to Friday working hours
- On-site parking
- Supportive and friendly working environment
- Opportunity to develop within a growing business
If you are an experienced Contracts Administrator looking for your next opportunity, we would like to hear from you.
To apply, please submit your CV and a brief covering note outlining your experience.
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